Setting Up Stations
Stations are mobile devices used by employees on the shop floor to clock in, process laundry (wash, dry, pack, claim), and scan QR codes to advance orders. This guide walks you through generating a store code, connecting a device, and logging in.
A POS device is for the front counter — taking orders, accepting payments, and managing the cash drawer. A Station is for the back area — employees clock in, scan QR labels on laundry bags, and move orders through the wash/dry/pack/claim workflow. Both use the same store code to connect, but they register as separate device types.
Want the end-to-end version? Watch the 14-minute real-shop walkthrough — covers POS setup, your first order, Stations, and closing the shift, all recorded in an actual laundry shop.
1. Generate a Store Code
From the admin dashboard, go to Operations > Devices and click the Station Links button. This opens a dialog showing each of your stores with:
- A 6-character store code (e.g.,
PRO1AB) - A QR code that employees can scan
- A copy-able link to the Station login page
If a store doesn't have a code yet, click Generate Code to create one.
The store code is shared between POS and Stations. If you already set up a POS device, your employees can use the same code for Stations.
2. Connect the Device
There are two ways for an employee to connect a phone or tablet to your store:
Option A: Scan the QR Code
Open the device's camera or browser and scan the QR code from the Station Links dialog. This opens the Station login page with the store already selected.
Option B: Enter the Store Code
On the device, go to laundryverse.app/stations. You'll see a store code input screen:
Enter the 6-character store code and tap Continue. The device connects to your store and shows the PIN login screen.
The device remembers the store after the first login. Returning employees will skip the store code step and go straight to PIN entry.
Install as an App (Recommended)
For the best experience, install LaundryVerse as a PWA (Progressive Web App) on the device. This gives you a full-screen app without browser tabs or address bars.
On Android / Chrome:
- Open laundryverse.app/stations in Chrome
- Tap the three-dot menu (top-right) and select "Install app" or "Add to Home screen"
- Tap Install to confirm
On iPhone / Safari:
- Open laundryverse.app/stations in Safari
- Tap the Share button (square with arrow)
- Scroll down and tap "Add to Home Screen"
- Tap Add to confirm
3. Log In with a PIN
Each employee has a unique 4-digit PIN (set up in Dashboard > Employees). Enter the PIN on the keypad — it auto-submits after the 4th digit.
The device auto-registers on first login and appears in your Devices table on the dashboard under the Station Devices section. There's no manual device setup needed — just scan and log in.
The number of devices you can register depends on your subscription plan. POS and Station devices share the same limit. If you hit the limit, deactivate unused devices from Dashboard > Devices or upgrade your plan.
4. Stations Home Screen
After logging in, the employee sees the main Stations screen with four station cards:
| Station | Color | What it shows |
|---|---|---|
| Wash | Blue | Orders/loads waiting to be washed |
| Dry | Amber | Orders/loads waiting to be dried |
| Pack | Green | Orders/loads waiting to be packed |
| Claim | Purple | Orders ready for customer pickup |
Each card shows a badge with the number of pending items. The employee's first step is to clock in — see the guide below.
Managing Devices
Station devices appear in the Station Devices section on Dashboard > Devices. You can:
| Action | How |
|---|---|
| View all stations | Station and POS devices are listed in separate tables |
| Deactivate a device | Toggle the Active switch off — the employee can no longer log in on that device |
| Delete a device | Click the delete action — the store code regenerates automatically for security |
What's Next?
Your station device is activated and ready. Continue with the guides:
- Clock In — Clock in and access the processing stations
- QR Scanning to Advance Load — Scan QR labels to move loads through the workflow
- QR Scanning to View Order — Check an order's status without advancing loads