Setting Up the POS
Before your staff can take orders, you need to set up at least one POS device. This guide walks you through generating a store code, activating a device, logging in with a PIN, and opening your first shift.
Want the end-to-end version? Watch the 14-minute real-shop walkthrough — covers POS setup, your first order, Stations, and closing the shift, all recorded in an actual laundry shop.
1. Generate a Store Code
From the admin dashboard, go to Operations > Devices and click the POS Links button. This opens a dialog showing each of your stores with:
- A 6-character store code (e.g.,
QIE23X) - A QR code that employees can scan
- A copy-able link to the POS login page
If a store doesn't have a code yet, click Generate Code to create one. You can also regenerate a code at any time — this invalidates the old code for security.
Print the QR code and tape it near the POS tablet. Employees can scan it with the device's camera to jump straight to the login screen.
2. Activate the Device
There are two ways for an employee to connect a device to your store:
Option A: Scan the QR Code
Open the device's camera or browser and scan the QR code from the POS Links dialog. This opens the POS login page with the store already selected.
Option B: Enter the Store Code
On the device, go to laundryverse.app/pos. You'll see a store code input screen:
Enter the 6-character store code and tap Continue. The device connects to your store and shows the PIN login screen.
The device remembers the store after the first login. Returning employees will skip the store code step and go straight to PIN entry.
Install as an App (Recommended)
For the best experience, install LaundryVerse as a PWA (Progressive Web App) on the device. This gives you a full-screen app without browser tabs or address bars — it looks and feels like a native app. On supported browsers, you'll see an install banner at the bottom of the screen:
On Android / Chrome:
- Open laundryverse.app/pos in Chrome
- Tap the three-dot menu (top-right) and select "Install app" or "Add to Home screen"
- Tap Install to confirm
On iPad / Safari:
- Open laundryverse.app/pos in Safari
- Tap the Share button (square with arrow)
- Scroll down and tap "Add to Home Screen"
- Tap Add to confirm
The app icon appears on your home screen. Open it from there for all future sessions — employees won't need to use the browser at all.
3. Log In with a PIN
Each employee has a unique 4-digit PIN (set up in Dashboard > Employees). Enter the PIN on the keypad — it auto-submits after the 4th digit.
The device auto-registers on first login and appears in your Devices table on the dashboard. There's no manual device setup needed — just scan and log in.
The number of POS devices you can register depends on your subscription plan. If you hit the limit, deactivate unused devices from Dashboard > Devices or upgrade your plan.
4. Open a Shift
After logging in, you'll be prompted to open a shift if one isn't already active. Enter the starting cash in the drawer (or leave it at 0) and tap Open Shift.
Shifts track all cash transactions during the work period. When the shift ends, the closing employee counts the drawer and records the amount — LaundryVerse calculates any discrepancies automatically.
If you configured cash drawer automation, the drawer can open automatically when a shift starts — before or after entering the starting cash amount.
Managing Devices
From Dashboard > Devices, you can:
| Action | How |
|---|---|
| View all devices | POS and Station devices are listed in separate tables |
| Deactivate a device | Toggle the Active switch off — the employee can no longer log in on that device |
| Delete a device | Click the delete action — the store code regenerates automatically for security |
| Configure printer | Click the printer icon to set paper width, auto-print, and cash drawer settings per device |
What's Next?
Your POS device is activated and ready. Continue with the setup:
- Set up the printer & cash drawer — Connect a receipt printer for this device
- Create your first order — Walk through the full order flow